Terms & Conditions: Data Protection
1.1 The Worshipful Company of Spectacle Makers and The Spectacle Makers’ Charity take our responsibilities seriously in storing and protecting your data. We are committed to both the protection and respect of your privacy.
We strive to keep any information we hold about you safe and secure.
We also aim to ensure any communication with you and use of the data we hold is also secure.
We follow procedures about how your data is stored and used and access to this data is limited.
The data we store is not accessible by unauthorised persons or machines.
Visitors to our website(s) www.spectaclemakers.com
Data collected if you complete an online form from our website, or send us an email
Data collected if you call us on the telephone
Data collected and/or used if you attend an event as a guest of a Spectacle Maker
This policy sets out to explain how we operate to protect your data and privacy.
2. Identity and Contact Details
2.1 We are legally obliged to protect personal information that we collect under the Data Protection Act 2018 (the “DPA”) and the General Data Protection Regulation (EU) 2016/679, (the “GDPR”).
2.2 Under the DPA and GDPR, both The Worshipful Company of Spectacle Makers and The Spectacle Makers’ Charity are registered as ‘data controllers’. The address for all queries relating to use of data is: Mrs Helen Perkins, Clerk to the Worshipful Company of Spectacle Makers/ Secretary to the Trustees of the Spectacle Makers’ Charity, Apothecaries’ Hall, Black Friars Lane, London EC4V 6EL
3. Personal Information collected from you
3.1 We collect and use various types of personal data about visitors to our website including data submitted via forms on our website which may include your name, email address, telephone number, messages and any files you may elect to upload.
4. Bases for Processing Your Data
4. We use (process) your personal information in a range of ways including:
Your consent. If you have provided us with consent to send you information, we will send you information that we believe will be of genuine interest to you.
Legitimate interest. If you are a member of the Company, or are applying for membership, we may use your personal data to send you information essential for handling your application and subsequently maintaining your membership.
To answer queries and provide information which may be of interest to you. This does not affect your rights in any way and you can change your consent, or remove it completely, by contacting us as set out in section 2.3. Unless you give specific instructions not to do so, we may contact you via email, telephone and/or post.
To fulfil a contract with you. If we are under contract (written, verbal or otherwise) with you, we may need to send you messages or information in order to fulfil this contract
Legal obligation. We may be required under law to provide data to relevant UK authorities.
5. How we use Personal Information
5.1 We use your personal information to send you information that you have requested, via our website, telephone, email or other means. We may also use your information to provide you with an improved experience when visiting our website. We may also use your information to facilitate entering into a contract with you.
5.2 We collect, store and use personal information about visitors to our website for the following reasons:
6. Sensitive Personal Information
If you complete an application for membership, for a charity grant or a bursary or travel award or a medal for research or innovation, that form may contain sensitive personal information. Such information will be held carefully and not disclosed without your consent. If you have any concerns about our use of your personal information, please contact us using the details set out in section 2.3.
7. Sharing your information
7.1 We do not sell personal data to anyone.
8. Where We Transfer and Store Personal Information
8.1 The personal information that we collect and store ourselves is held securely and stored in the UK. Data which passes through our website may pass through a number of countries.
9. Retention of Personal Information
9.1 In most cases, we will store your personal information for a limited time that relates specifically to the nature of the information you supply to us, or for as long as is necessary to fulfil any contractual obligations.
If you have any concerns about the retention period of personal information, please contact us using the information in section 2.3.
10. Your Rights
10.1 You have rights in regard to the information we hold about you (personal information). These rights are set out below.
10.2 We process all data in line with your rights and in each case, to the extent required by any applicable laws. We respect your personal information rights in respect of:
a) Access. If you request us to do so, we will provide you with information about whether we are or are not processing your data. If we hold personal data about you, we will make available to you the information we hold and to which you are entitled. This is called a Subject Access Request.
b) Correction. If any of the data we hold is incorrect, inaccurate or incomplete we will correct that information as soon as you notify us of an error.
10.3 Provision. We will provide you (or authorised third-parties, such as legal representatives, subject to receiving adequate evidence of such authorisation) a copy of any personal information we hold about you that you have provided to us electronically.
Improving our website(s) and ensuring it displays correctly on your device
Managing our website(s)
Keeping our website(s) safe and secure
Collecting analytical data about how you use our website
Storing your consent to cookies (even if you decline Cookies, we still have to set a small cookie to remember your preference)
You can find out what cookies we use and how to switch them off by clicking here
You can alter your Cookie preferences at any time on our website at the above address.
13. Making a complaint