Terms and Conditions and
Data Protection Registration
WCSM is a registered Data Controller under the Data Protection Act 2018. Our full name and address is:
The Worshipful Company of Spectacle Makers
Black Friars Lane
London EC4V 6EL
All WCSM records are held within the UK. The only parties with whom personal data may be shared, other than where we may be under a legal or regulatory duty to disclose data, are the WCSM Education Trust, the Worshipful Company of Spectacle Makers’ Charity, the Spectacle Makers’ Society and external advisers appointed by any of those entities, such as accountants, auditors, solicitors, IT and tax advisers, all of whom have their own registrations and would be expected to operate to the same levels of confidentiality as the Data Controller. WCSM will never sell personal data of members, allow it to be used for marketing purposes or pass on email addresses without specific consent.
How we obtain data
We obtain personal information directly from members of the Company and contacts made through the website or in person. You will deliver personal information to us voluntarily if you call us, if you make a general enquiry through the website or if you send an email to the Clerk or another named contact. We expect that those who communicate with us through the website will have the legal authority to do so.
All members have been asked for their consent for the holding and use of personal data. Members may change their instructions or withdraw consent at any time, by notifying the Office. Communications with members will be by use of a recognised broadcast email system for which members have given their consent.
Personal information includes your name and the contact details you provide including your email address and telephone numbers. You may, intentionally or inadvertently, disclose more sensitive personal data relating to your race, religion or medical history if you refer to such matters within an email, inform us of special dietary requirements or as part of your career details if you are applying for membership. By providing any of these details to us, you explicitly consent to our using such information for the purposes of maintaining your membership and ensuring your wellbeing.Data may include photographs taken at Company or Society events. It may be difficult to avoid including individuals in shots at the time but members and guests who do not wish their images to be used should contact the Clerk or the Administrator.
Information about membership of the Company will be retained for archival and historic record keeping purposes. The Company's archives form part of the London Metropolitan Archive. Please note that we do not have a professional archivist and are not able to dedicate significant time to individual family history enquiries.Personal data relating to guests, as provided to us by members, will only be used for the purpose for which it is supplied (usually, for administration of an event).
WCSM operates security measures to hold data securely and to protect it against unauthorised use, alteration or accidental loss but the Internet is a global environment and messages may go through a number of servers, sometimes in different countries, before they are delivered. Communications sent through the internet can therefore never be guaranteed to be 100% secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data during transmission; any transmission is at your own risk. WCSM uses Microsoft systems which have been confirmed as EU compliant.
WCSM cannot accept responsibility for any unauthorised access to data or loss of personal information which is beyond our control.
In particular, where we have given you (or where you have chosen) a password which enables you to access certain parts of the website, you are responsible for keeping this password confidential. You should not share your password with anyone.
Personal data and passwords are not held within the website itself. Office staff will not themselves have access to passwords.
We may collect information about your computer, including IP addresses, operating system and browser type, for system administration. This is statistical data about users' browsing actions and patterns, and does not identify any individual.
Have your details changed?
We would like to keep our records up to date. If you wish to amend any of the data we hold about you, or want to change your instructions for communications with you, please contact the Clerk’s Office by emailing firstname.lastname@example.org or by calling 020 7236 2932.
If, having given consent, at any point in the future you wish to stop receiving emails from WCSM, you can contact us or click the unsubscribe link located in our broadcast email messages.
If you are concerned about the use of your data, or wish to exercise your right to obtain a copy of the data we hold, please contact the Clerk.
What About Cookies?
Cookies are small files stored on your computer. They are created by the majority of websites and are used to enable features on the website to function and to gather data on users. Cookies are either stored on your computer with an expiry date, or if they are a session, will be stored until you close your browser.
Cookies Used By This Website
The following describes what cookies/sessions are and how they are used by this website:
A cookie is a file placed on your computer by a website you visit, which it then also retrieves when you return to the site using the same browser.
It can contain any text based information, but it cannot be used to spread viruses or other malicious software. It can however be used for a wide variety of purposes.
To find all about cookies, have a look at Cookiepedia or All about Cookies.org - a leading resource on the subject.
"Sessions" or "Session Cookies" are used on our website. These help keep track of you while you navigate the website and help monitor user behaviour for statistical purposes. Pages do not have any "memory" and therefore sessions help display relevant information to you as you browse our site and move between pages.
"Sessions" are removed from your computer when you close your browser however you are always advised to use buttons to "log off" whenever you’ve logged into an area to ensure the Session is removed as soon as you have exited the area.
"Persistent Cookies" are used to help the website recognise you when you re-visit the site.
The Worshipful Company of Spectacle Makers (WCSM) is committed to providing high quality information. Every attempt is made to keep this website up to date but no warranty is given as the accuracy of information contained in this website and WCSM accepts no liability for any loss, damage or inconvenience caused by reliance on such information.
The website may contain links to other third party sites. These are provided for your information but WCSM accepts no liability for the content, information gathering or data protection policies of any sites which are managed by third parties. Please do check the policies on those sites directly before you submit any personal data to them.